What software do fabric wholesalers use?

Most run on spreadsheets plus an accounting package, and a minority on legacy desktop systems or general ERP. The difficulty is that general systems have no concept of a roll, a dye lot or a remnant, so the operational detail ends up outside them either way.

Can it handle selling from more than one warehouse?

Yes. Stock is tracked per warehouse as well as per rack, availability is answerable per building, and transfers between buildings have an in-transit state so goods on a truck are not counted at both ends.

Does it work for jobbers buying closeout lots?

Yes, and the short-end reporting matters more in that trade than most. Odd lots and remnants are tracked with their value, and the cut optimiser avoids creating pieces too small to sell on.

For wholesalers and jobbers

Software for fabric wholesalers and jobbers

A wholesale desk lives on one question asked forty times a day: can I ship this, from one lot, today. Everything else in the business is downstream of answering it correctly.

Quoting from what is actually there

Available-to-sell is calculated per dye lot and per warehouse, net of what is already committed to open orders. A salesperson quoting 300 yards can see whether it ships from one lot before they promise it, which is the difference between a sale and a claim.

Short ends and remnants are visible rather than buried. The rack of odd pieces most houses stop counting is reported with the capital tied up in it, and the allocation engine stops adding to it.

Paperwork that moves by itself

A packing list deducts the yardage as it ships. One or several packing lists become a single invoice with freight, card surcharge and tax calculated, and nothing keyed twice. Short shipments open a backorder automatically so the yardage still owed does not live only in somebody’s memory.

Statements, aging at 30/60/90, partial payments, discounts and write-offs all follow from the same records, and the resulting journals export straight into QuickBooks or Xero.

Buying, and the money behind it

Reorder recommendations are ranked by urgency against open commitments rather than a reorder point somebody set two seasons ago. Metric receipts convert exactly, so a mill quoting per metre reconciles to the cent against your yard-based books.

For houses selling through a factor, invoices carry the assignment and a recourse date, there is a watchlist of what is approaching recourse, and a chargeback puts the customer on credit hold automatically.

Questions

What software do fabric wholesalers use?: Most run on spreadsheets plus an accounting package, and a minority on legacy desktop systems or general ERP. The difficulty is that general systems have no concept of a roll, a dye lot or a remnant, so the operational detail ends up outside them either way.
Can it handle selling from more than one warehouse?: Yes. Stock is tracked per warehouse as well as per rack, availability is answerable per building, and transfers between buildings have an in-transit state so goods on a truck are not counted at both ends.
Does it work for jobbers buying closeout lots?: Yes, and the short-end reporting matters more in that trade than most. Odd lots and remnants are tracked with their value, and the cut optimiser avoids creating pieces too small to sell on.